Proofreading – More Than Just Checking for Typos

Have you ever sent out an email, then realized a word is missing in the subject line? Have you written a report, and realized after the report was sent that words were misplaced or used incorrectly? Could these errors have been caught with better proofreading procedures?

During the October 2013 SE University continuing education session “Improving Your Writing as a Structural Engineer”, Janel Miller presented information on the process of proofreading. She explained that while one function of proofreading is to catch spelling mistakes, it is also critical to address issues such as missing or extra words, inconsistent formatting, and incorrect labeling of tables or graphics.

Janel Miller is an Adjunct Assistant Teaching Professor in Civil and Environmental Engineering at Carnegie Mellon University. Janel also consults privately in writing instruction, business process improvement, failure modes and effects analyses (FMEA), and meeting facilitation.

Janel can be reached at (412) 404-8159, or by email.

In this two minute, 40 second clip, Janel suggests steps that you can use when proofreading documents, and outlines four key areas to review to ensure the documents you present are error free.


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